Privacy Policy
Last updated: March 10, 2026
At Quadune, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our platform. By using Quadune, you agree to the practices described in this policy.
Information We Collect
We collect information that you provide directly when creating an account and using our services: - Account information: full name, email address, and password. - Profile information: professional headline, biography, date of birth, city, and links (LinkedIn, portfolio). - Documents: CVs, cover letters, and other files you upload. - Job preferences: preferred categories, job types, location types, and salary expectations. - Application data: cover messages and documents submitted with job applications. - Company information (employers): company name, description, industry, size, location, logo, and gallery images. We also automatically collect technical data such as IP address, browser type, and usage patterns to improve our services.
How We Use Your Data
We use the information we collect to: - Provide and operate the Quadune platform. - Match job seekers with relevant job opportunities based on preferences and profile. - Process job applications and facilitate communication between seekers and employers. - Send notifications about application status changes, new matching jobs, and platform updates. - Improve our services, fix issues, and develop new features. - Ensure platform security and prevent fraudulent activity.
Data Sharing
We do not sell your personal data to third parties. Your information is shared only in the following circumstances: - With employers: when you apply for a job, the employer receives your application details, including your profile information, CV, and cover message. - With service providers: we use trusted third-party services for hosting, email delivery, and file storage. These providers process data solely on our behalf and under strict confidentiality agreements. - Legal requirements: we may disclose information if required by law or to protect the rights and safety of our users and platform.
Cookies
Quadune uses cookies for essential platform functionality: - Session cookies: to keep you logged in and maintain your authentication state. - Preference cookies: to remember your language selection and display preferences. We do not use third-party advertising or tracking cookies. You can manage cookies through your browser settings, but disabling essential cookies may affect platform functionality.
Data Retention
We retain your personal data for as long as your account is active. If you delete your account, we will remove your personal information within 30 days, except where retention is required by law or for legitimate business purposes (such as resolving disputes). Job application records may be retained for up to 12 months after the associated job listing is closed, to allow employers to complete their hiring process.
Your Rights
You have the following rights regarding your personal data: - Access: request a copy of the personal data we hold about you. - Correction: update or correct inaccurate information in your profile at any time. - Deletion: request deletion of your account and associated personal data. - Data portability: request your data in a structured, commonly used format. - Withdraw consent: opt out of non-essential communications at any time through your email preferences. To exercise any of these rights, please contact us at [email protected].
Employer Notes on Applications
Employers who review job applications on Quadune may add internal notes to individual applications. These notes are visible only to the employer who created them and are not shared with job seekers through the platform interface. In accordance with GDPR Article 15 (right of access), if you are a job seeker and wish to obtain a copy of any internal notes held about you, you may submit a data access request. We will coordinate with the relevant employer to retrieve and provide this information where legally required. To submit a data access request, please contact us at [email protected].
Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at: [email protected]